What is a campus security authority?
The Clery Act designates members of the campus community as campus security authorities (CSA) which means that those individuals have an obligation under federal law to report crimes that occur on or around campus. CSAs play a key role in ensuring this institution’s safety by delivering information to the necessary offices such as the University Police Department and the Title IX Office. Campus security authorities are a critical link within our community – they help ensure the campus remains informed and that individuals coming forward have access to the information and resources they deserve.
Campus Security Authorities do not need to investigate a crime but simply need to report information in an accurate and timely manner as our institution has a responsibility to notify the campus community about crimes that pose a serious or ongoing threat to the community.
Who is a campus security authority?
The designation of campus security authority includes:
- A campus police department or a campus security department of an institution.
- Any individual or individuals who have responsibility for campus security but who do not constitute a campus police department or a campus security department under paragraph (1) of this definition, such as an individual who is responsible for monitoring entrance into institutional property.
- Any individual or organization specified in an institution’s statement of campus security policy as an individual or organization to which students and employees should report criminal offenses.
- An official of an institution who has significant responsibility for student and campus activities, including, but not limited to, student housing, student discipline, and campus judicial proceedings
Examples of campus security authorities include but are not limited to:
- All members of a police or security department
- Title IX Coordinator, Deputy Title IX Coordinator or Title IX liaison
- Resident Assistants and Community Coordinators
- Coaches and Trainers
- Front desk receptionist that limits access to buildings or areas
- Building Managers and those with the ability to access buildings or rooms for others
- All those with Key Signature Authority and any Key Signature Authority designee
- Anyone supervising students outside of a classroom environment. For example:
- Student worker supervisors
- faculty or staff advisors to student groups/organizations
- those traveling with students domestically or over seas
- Those that investigate and adjudicate student or employee conduct matters
- Student/Victim Advocates
- Workers with the Behavioral & COVID-19 Concerns Advise Line (BCCAL)
- Director of University Health Services and Counseling and Mental Health Services
- Any individual or office where a department or the university instructs individuals to report crimes
If a member of the faculty only teaches and has no other duties then they do not need to be classified as a CSA however if someone has significant responsibility for student activities and/or campus activities they are a campus security authority.
The only individuals that are expressly exempt from being Campus Security Authorities under the Clery Act are professional or pastoral counselors while operating within the scope of their license. However, UT Austin does collect reportable crimes for inclusion in our annual report from Counseling and Mental Health Services, as well as from University Health Services. The reports received from these areas do not contain any identifying information regarding the victims or reporting party, as that information is not required for Clery Act compliance.
Why am I a campus security authority?
You were identified by a school, department, organization or program as fitting the definition of a campus security authority. Because you fit into this definition in some way, the university is looking to you to provide the necessary information if you receive a report of a Clery Act crime. This is important not only because it is a federal obligation, but also because you are in a position where someone is likely to come to you with this information and trusts you will be able to provide them with helpful guidance and direction.
Where to Report
You may report any crime information you receive directly to the University Police Department (UTPD).
Sex offenses, domestic violence, dating violence, and stalking must be reported to Title IX. Survivors of sexual assault, domestic violence, dating violence, and stalking must be provided with written information on their rights and options, which the Title IX Office will ensure happens. You can access the Title IX Cares document which is a helpful reminder to campus security authorities of the many resources the campus provides and additional handouts and resources may be found on the Title IX website.
You may also use the Campus Security Authority Individual Reporting Form to report crime directly to the Campus Safety Compliance Manager.
If you are unsure if an incident would need to be reported for any reason please still report the incident. When in doubt, report.
If you need assistance reporting an incident you may reach out to to one of UT Austin's Clery Coordinators: