Policy Place News

Updates to policies in the UT Austin Handbook of Operating Procedures (HOP), including newly added, revised, and retired/removed or merged policies. A list of retired, removed, or merged HOP policies is also available at the bottom of the page.

New Policy: HOP 7-1240 Designating External Support as Gift or Sponsored Award

March 27, 2024
This policy outlines responsibilities and procedures for distinguishing between gifts and sponsored awards in accordance with the regulatory framework. As a governmental unit, the University must properly determine whether external funding is a gift or a sponsored award in order to appropriately track, expend and report on the funds, as well as ensure all applicable non-financial compliance needs are met.

Revisions to: HOP 2-2110 Consultation in Selection of Key Administrative Officials

Feb. 21, 2024
This policy is being revised to add the section on “Ineligibility for Service” which delineates when a potential committee member is ineligible to serve on a search committee and directs members to report any circumstance which may make them ineligible to serve. In addition, the policy now prescribes a three-person delegation appointed by the President or designee which will make final determinations on committee membership eligibility.

Revisions to: HOP 1-1020 Officers of Administration

Feb. 21, 2024
This policy is being revised to reflect changes to the Executive Administrative Officers’ titles, as well as to update the roles and responsibilities of the Executive Administrative Officers.

Interim Policy: HOP 2-2310 Faculty Grievance Procedure

Feb. 14, 2024
Changes in state law pursuant to SB 18 and related Regents’ Rule and UT System policy required changes to our existing policy.

Interim Policy: HOP 2-2320 Faculty Discipline

Feb. 14, 2024
Changes in state law pursuant to SB 18 and related Regents’ Rule and UT System policy required changes to our existing policy.

New Policy: HOP 3-1211 International Travel

Feb. 13, 2024
This policy was created to provide a framework of institutional oversight that promotes the health, safety, and security of employees and student travelers abroad, including the protection of the university. It will also be the first all‐encompassing international travel policy for the university that all colleges, schools, and units can point international travelers to.

Interim Policy: HOP 9-2050 Teaching Assistant and Assistant Instructor Grievance Procedures

Feb. 13, 2024
This interim policy replaces the suspended policy that had not been updated since 2014 and did not provide for timely resolution for matters grieved.

New Policy: HOP 4-1410 Texas Memorial Museum of Science and Natural History - Special Use Facility

Feb. 13, 2024
This policy was created to designate areas of Texas Memorial Museum as a special use facility of the University which will allow university employees and non-University individuals, groups, associations, and corporations to reserve and use designated areas of Texas Memorial Museum.

Revised Policy: HOP 2-2420 Modified Service and Phased Retirement for Faculty

Feb. 13, 2024
This policy is being revised to merge two 20-year-old policies to update the process requirements for modified service. It will also clarify the additional requirements that are specific to faculty seeking phased retirement. There are no substantive changes to eligibility or allowed terms. The updated version of 2-2420 will consolidate and replace HOP 2-2410 Phased Retirement for Tenured Faculty.

Retired Policy: HOP 2-2410 Phased Retirement for Tenured Faculty

Feb. 13, 2024
This policy is being consolidated and replaced by HOP 2-2420 Modified Service and Phased Retirement for Faculty. Phased retirement is a form of modified service, and this consolidation will reduce redundancy in the HOP and ensure that updates to phased retirement/modified service policies remain current and consistent.

Retired, Removed or Merged HOP Policies

Can't find the policy you're looking for?

This table alphabetically lists retired HOP policies and policy memoranda.

If you have any questions about these former policies, please contact the Policy Office.

Policy NumberPrevious Policy NumberPolicy TitleRetirement Date
HOP 9-1220HOP 3.23Adding Courses After End of Registration10/15/18
HOP 5-1010HOP 9.71Advertising for Recruitment Purposes5/3/23
HOP 8-1220HOP 10.8Assembly Rooms and Exits1/12/14
HOP 9-1210HOP 4.05Availability of Coursework to Students10/15/18
HOP 5-3010HOP 9.23Beginning Rates for Classified Employees3/10/20
HOP 8-9999HOP 2.A.4Campus Meetings and Political Information10/15/18
HOP 3-9993HOP 10.A.1Centralization of Design Services Purchasing7/24/12
HOP 3-9998HOP 6.27Charge for Computation Center Services8/29/13
HOP 5-9991HOP 9.14Classified Position Descriptions and Their Interpretation3/10/20
HOP 8-9998HOP 10.4.25Compressed Gases8/25/12
HOP 5-3040HOP 9.26Computation of Hourly Rates, Pay for Partial Month of Service, and Payment of Unused Vacation3/10/20
HOP 8-1240HOP 10.03Departmental Codes and Committees1/12/14
HOP 8-9994HOP 10.4.27Disposal of Dangerous or Hazardous Materials8/25/12
HOP 5-5110HOP 2.A.1Emergency Closure Notification8/29/13
HOP 5-5010 HOP 7.D.1Employee Length of Service Recognition5/3/23
HOP 5-9981HOP 9.81Employment Under Grants and Research Contracts5/3/23
HOP 9-1110HOP 4.01Fellowship and Scholarship Appointment Forms12/19/12
HOP 2-3110HOP 3.22Final Examinations10/15/18
HOP 8-9995HOP 10.1.2Fire Code Administration8/25/12
HOP 8-1210HOP 10.1.1Fire Code General8/25/12
HOP 8-9996HOP 10.4.23Flammable and Combustible Liquids - Fuels and Lubricants8/25/12
HOP 8-9997HOP 10.3.16Flammable Finishes and Finishing Equipment8/25/12
HOP 8-1360HOP 10.3.18Fumigation and Thermal Insecticide Fogging1/12/14
HOP 8-1310HOP 10.2.11Garages1/12/14
HOP 5-9997HOP 9.19General Policy Personnel3/10/20
HOP 3-1150HOP 6.17General Principles and Guidelines for the Printing of Stationery12/19/12
HOP 5-9996HOP 9.13General Provisions3/10/20
HOP 8-9991HOP 10.1.4General Regulations Regarding Fire Prevention8/25/12
HOP 9-1810 Hate and Bias Incidents4/5/21
HOP 8-9992HOP 10.4.26Hazardous Chemicals8/25/12
HOP 5-1120HOP 7.18Immigration Documents; Exchange - Visitor Program10/15/18
HOP 5-1130HOP 9.42Immigration Reform and Control Act of 19865/3/23
HOP 5-20104.A.4Individual Conflicts of Interest6/20/22
HOP 3-4010HOP 4.06Intercollegiate Athletics Council for Men4/8/19
HOP 3-4020HOP 4.07Intercollegiate Athletics Council for Women4/8/19
HOP 3-1020HOP 1.C.5Internal Audit Office Charter4/22/19
HOP 8-9993HOP 10.2.10Laboratories8/25/12
HOP 8-1320HOP 10.12Lumber Yards and Woodworking Plants1/12/14
HOP 5-3030HOP 9.21Maintenance of Pay Plan3/10/20
HOP 5-9998HOP 7.13Memorial Book Fund5/17/13
HOP 5-3110HOP 9.24Merit Salary Policy for Classified Employees3/10/20
HOP 8-1230HOP 10.09New Construction1/12/14
HOP 5-9982 HOP 9.79Orientation5/3/23
HOP 7-9999HOP 5.05Organized Research Units7/24/12
HOP 5-2270HOP 9.91Outside Employment Activities of Classified Staff6/20/22
HOP 8-1330HOP 10.19Ovens, Furnaces, Kilns, & Other Heat Treating Devices1/12/14
HOP 5-9989HOP 9.27Pay Adjustments in Transfers and Promotions3/10/20
HOP 5-9990HOP 9.25Pay for Part-time Employment3/10/20
HOP 5-9988HOP 9.22Pay Ranges8/29/13
HOP 2-2410HOP 3.06Phased Retirement for Tenured Faculty2/13/24
HOP 4-9994HOP 7.27Policies Regarding Courtesy Cars - Intercollegiate Athletics for Men and Women3/3/21
HOP 8-1410HOP 6.12Preparation, Sale, or Distribution of Food and Beverages1/12/14
HOP 8-1350HOP 10.24Prevention of Dust Explosions1/12/14
HOP 2-9999HOP 3.08Privileges of Postdoctoral Fellows7/24/12
HOP 3-1140HOP 5.02Publication of Symposia5/13/20
HOP 3-1130HOP 5.01Publications Owned by the University of Texas at Austin4/27/23
HOP 5-9980 HOP 9.70Recruitment Services of Human Resources5/3/23
HOP 3-9999HOP 5.20Reinvestment of Endowment Earnings7/24/12
HOP 3-9989HOP 5.03Reprints of Articles Published by Staff Members7/24/12
HOP 5-9983HOP 9.47Separations12/19/12
HOP 3-3030HOP 4.B.2Sexual Discrimination and Sex Harassment (refer to 3-3031)7/1/2015
HOP 3-3040HOP 4.A.3Sexual Misconduct (refer to 3-3031)7/1/2015
HOP 5-9985 HOP 9.57Sign‐up Policy5/3/23
HOP 5-9984HOP 9.57Special University Activities8/29/13
HOP 5-3050HOP 9.20The compensation Plan3/10/20
HOP 5-9994HOP 9.03The Director, Office of Personnel Services and Employee Relations8/29/13
HOP 5-9993HOP 9.02The Personnel Policy of The University of Texas at Austin5/3/23
HOP 5-5210HOP 7.24University Sponsored and Operated Summer Camps5/1/14
HOP 4-1220HOP 6.10Use of the Texas Student Union10/17/17
HOP 8-1340HOP 10.17Welding or Cutting, Electric, Acetylene or Other1/12/14


PM NumberPrevious PM NumberPolicy Memoranda TitleRetirement Date
2-9992-PMPM 3.125Academic Appointments, Routing of Personnel Forms, and Request for Transfer of Funds8/25/12
6-9998-PMPM 6.301Acquisition of Computer and Computer-Related Equipment and Services7/24/12
3-9991-PMPM 6.502Advertising of Instructional Programs and Course Offerings9/16/19
3-9996-PMPM 6.305Charges Made for Use of Reproducing Machines7/24/12
9-1310-PMPM 4.140Charter for the Office of the Student Ombuds12/19/17
3-2010-PMPM 7.125Delegation of Authority to Sign5/1/14
3-9994-PMPM 6.505Electronic Campus-Wide Events Calendar (*EVENTS)5/1/14
2-9991-PMPM 3.110Faculty Recruiting Deadline, Appointment Offers, Acceptances, and Declinations12/19/12
4-9995-PMPM 5.103Film Program Policy8/25/12
9-9994-PMPM 8.203General Policy Guideline Statement for Tuition Remission5/13/20
3-1160-PMPM 6.504General Principles and Guidelines for the Printing of Stationery12/19/12
4-9997-PMPM 7.601Guidelines for Drivers of University-Owned Vehicles and Maintenance of University Owned Vehicles8/25/12
3-9990-PMPM 6.401Institutional Data - Office of Institutional Studies8/25/12
3-1230-PMPM 5.401Institutional Memberships and Dues for Professional Organizations12/19/12
2-3020-PMPM 5.201International Programs10/15/18
4-1020-PMPM 6.201Keys to University Facilities3/9/20
9-1230-PMPM 3.220Laboratory, Supplemental, Incidental, and Computing Required Course Fees12/19/12
9-9993-PMPM 6.601Legal Services for Students8/25/12
6-9999-PMPM 6.300Microcomputing Software Copyright Policy7/24/12
2-9997-PMPM 3.101Minimum Faculty Teaching Requirements12/19/12
2-9998-PMPM 3.201No Class Days and Final Examination Periods12/19/12
3-2030-PMPM 6.315Noncash Gifts8/29/13
4-9998-PMPM 6.110Policy Guidelines for University Related Travel by Motor Vehicle8/29/13
3-9995-PMPM 7.205Procedure Regarding Payment for Professional Services Such as Consultants and Speakers8/31/12
2-3010-PMPM 3.150Program to Assess, Certify and Improve English Proficiency of Faculty12/19/12
9-1330-PMPM 4.121Prohibition of Student Harassment3/22/16
2-9989-PMPM 3.127Recruitment to Tenured and Tenure-Track Faculty Position12/19/12
3-9997-PMPM 6.303Reporting Cash Shortages, Overages and Losses7/24/12
3-9992-PMPM 7.305Representing the University12/19/12
2-9990-PMPM 3.130Required Interviews with Candidates for Faculty Positions12/19/12
2-9995-PMPM 3.95Restrictions on Sale of Classroom/Instructional Materials to Students6/29/21
2-9996-PMPM 3.210Restrictions on Use of Textbooks and Other Materials6/29/21
2-1210-PMPM 1.201Rules and By-Laws of the Graduate Assembly3/23/21
2-9987-PMPM 3.117Salary Payment Plan for Academic Appointments8/25/12
2-9988-PMPM 3.115Salary Policy for Individuals, Holding both Faculty and Administrative Appointments12/19/12
5-9992-PMPM 7.201Salary Rates: Increases and Changes8/29/13
5-9986-PMPM 7.501Security-Sensitive Positions8/29/13
2-9986-PMPM 3.120Signatures Required on Faculty Appointment Change of Status Forms8/25/12
4-9996-PMPM 6.207Soft Drinks in Campus Buildings8/25/12
9-1340-PMPM 4.120Student Policy on Race Relations5/5/17
2-2993-PMPM 3.203The Faculty Member's Classroom Obligations8/29/13
4-1260-PMPM 6.104Use of Thompson Conference Center and Lyndon Baines Johnson Auditorium4/7/21
4-1310-PMPM 6.205Vending Machines on Campus1/12/14
5-1110-PMPM 7.104Verification of Identity and United States Employment Authorization for all Employees5/3/23
4-9999-PMPM 6.108Workshops, Conferences, Symposia11/13/23
2-9994-PMPM 3.140Work Toward an Advanced Degree by Faculty Members12/19/12