Policy Place News

Updates to policies in the UT Austin Handbook of Operating Procedures (HOP), including newly added, revised, and retired/removed or merged policies. A list of retired, removed, or merged HOP policies is also available at the bottom of the page.

Revisions to: HOP 3-1510 Developing and Maintaining Policies in the HOP

May 9, 2023
The purpose of the revisions to this policy is to align with the The Board of Regents' Rule 20201 which changed changed the delegation of authority for approval of the creation, revision and retirement of HOP policies to the President of the university.

9 HR Policies Retired

May 3, 2023
The below policies have been retired due to the content not being needed as governing policies. HOP 5-1010 Advertising for Recruitment Purposes HOP 5-1110-PM Verification of Identity and United States Employment Authorization for all Employees HOP 5-1130 Immigration Reform and Control Act of 1986 HOP 5-5010 Employee Length of Service Recognition HOP 5-9980 Recruitment Services of Human Resources HOP 5-9981 Employment Under Grants and Research Contracts HOP 5-9982 Orientation HOP 5-9985 Sign‐up Policy HOP 5-9993 The Personnel Policy of The University of Texas at Austin

Retired Policy: HOP 3-1130 Publications Owned by the University of Texas at Austin

April 27, 2023
This policy is being retired as the information is no longer relevant or reflective of current university practice.

Revisions to: 3-3020 Nondiscrimination Policy

March 14, 2023
The purpose of the revisions to this policy is to remain in compliance with federal, state, and local laws and regulations regarding workplace and educational setting discrimination.

Revisions to: 2-2310 Faculty Grievance Procedure

March 10, 2023
Revisions to this policy distinguish between faculty discipline (HOP 2‐2320) and grievance (HOP 2‐2310) policies, clarify faculty grievance processes and standards, and align the process with existing procedures governing misconduct allegations.

New Policy: HOP 4-1320 UTNY – Special Use Facility

March 3, 2023
This policy was created to designate the UTNY Center as a Special Use facility as well as to set forth rules and regulations for the reservation and use of certain Designated Areas of the UTNY Center.

New Policy: HOP 4-1310 UTLA – Special Use Facility

March 3, 2023
This policy was created to designate the UTLA Center as a Special Use facility as well as to set forth rules and regulations for the reservation and use of certain Designated Areas of the UTLA Center.

New Policy: HOP 7-1070 Authorship of Scholarly and Scientific Publications

Oct. 27, 2022
This policy will provide the institutional framework for rules and procedures for appropriate authorship attribution and reporting of institutional affiliation in the dissemination of scholarly and intellectual work.

Revisions to Interim Policy: HOP 3-3031 Prohibition of Sexual Assault, Interpersonal Violence, Stalking, Sexual Harassment, and Sex Discrimination

Aug. 25, 2022
This policy prohibits sexual assault, interpersonal violence (including domestic and dating violence), stalking, and sexual harassment (including harassment on the basis of sexual orientation, gender identity, gender expression, or pregnancy status). In addition, this policy also prohibits sex discrimination and sexual exploitation. It further prohibits faculty, staff, other university employees, and university affiliates from engaging in conduct of a sexual nature that is unprofessional or inappropriate for the educational or working environment.

Revisions to: HOP 7-1510 Controlled Substances in Research

Aug. 23, 2022
This policy was revised to clarify applicable regulations regarding the use of controlled substance and controlled items in laboratory research on campus.

Retired, Removed or Merged HOP Policies

Can't find the policy you're looking for?

This table alphabetically lists retired HOP policies and policy memoranda.

If you have any questions about these former policies, please contact the Policy Office.

Policy NumberPrevious Policy NumberPolicy TitleRetirement Date
HOP 9-1220HOP 3.23Adding Courses After End of Registration10/15/18
HOP 5-1010HOP 9.71Advertising for Recruitment Purposes5/3/23
HOP 8-1220HOP 10.8Assembly Rooms and Exits1/12/14
HOP 9-1210HOP 4.05Availability of Coursework to Students10/15/18
HOP 5-3010HOP 9.23Beginning Rates for Classified Employees3/10/20
HOP 8-9999HOP 2.A.4Campus Meetings and Political Information10/15/18
HOP 3-9993HOP 10.A.1Centralization of Design Services Purchasing7/24/12
HOP 3-9998HOP 6.27Charge for Computation Center Services8/29/13
HOP 5-9991HOP 9.14Classified Position Descriptions and Their Interpretation3/10/20
HOP 8-9998HOP 10.4.25Compressed Gases8/25/12
HOP 5-3040HOP 9.26Computation of Hourly Rates, Pay for Partial Month of Service, and Payment of Unused Vacation3/10/20
HOP 8-1240HOP 10.03Departmental Codes and Committees1/12/14
HOP 8-9994HOP 10.4.27Disposal of Dangerous or Hazardous Materials8/25/12
HOP 5-5110HOP 2.A.1Emergency Closure Notification8/29/13
HOP 5-5010 HOP 7.D.1Employee Length of Service Recognition5/3/23
HOP 5-9981HOP 9.81Employment Under Grants and Research Contracts5/3/23
HOP 9-1110HOP 4.01Fellowship and Scholarship Appointment Forms12/19/12
HOP 2-3110HOP 3.22Final Examinations10/15/18
HOP 8-9995HOP 10.1.2Fire Code Administration8/25/12
HOP 8-1210HOP 10.1.1Fire Code General8/25/12
HOP 8-9996HOP 10.4.23Flammable and Combustible Liquids - Fuels and Lubricants8/25/12
HOP 8-9997HOP 10.3.16Flammable Finishes and Finishing Equipment8/25/12
HOP 8-1360HOP 10.3.18Fumigation and Thermal Insecticide Fogging1/12/14
HOP 8-1310HOP 10.2.11Garages1/12/14
HOP 5-9997HOP 9.19General Policy Personnel3/10/20
HOP 3-1150HOP 6.17General Principles and Guidelines for the Printing of Stationery12/19/12
HOP 5-9996HOP 9.13General Provisions3/10/20
HOP 8-9991HOP 10.1.4General Regulations Regarding Fire Prevention8/25/12
HOP 9-1810 Hate and Bias Incidents4/5/21
HOP 8-9992HOP 10.4.26Hazardous Chemicals8/25/12
HOP 5-1120HOP 7.18Immigration Documents; Exchange - Visitor Program10/15/18
HOP 5-1130HOP 9.42Immigration Reform and Control Act of 19865/3/23
HOP 5-20104.A.4Individual Conflicts of Interest6/20/22
HOP 3-4010HOP 4.06Intercollegiate Athletics Council for Men4/8/19
HOP 3-4020HOP 4.07Intercollegiate Athletics Council for Women4/8/19
HOP 3-1020HOP 1.C.5Internal Audit Office Charter4/22/19
HOP 8-9993HOP 10.2.10Laboratories8/25/12
HOP 8-1320HOP 10.12Lumber Yards and Woodworking Plants1/12/14
HOP 5-3030HOP 9.21Maintenance of Pay Plan3/10/20
HOP 5-9998HOP 7.13Memorial Book Fund5/17/13
HOP 5-3110HOP 9.24Merit Salary Policy for Classified Employees3/10/20
HOP 8-1230HOP 10.09New Construction1/12/14
HOP 5-9982 HOP 9.79Orientation5/3/23
HOP 7-9999HOP 5.05Organized Research Units7/24/12
HOP 5-2270HOP 9.91Outside Employment Activities of Classified Staff6/20/22
HOP 8-1330HOP 10.19Ovens, Furnaces, Kilns, & Other Heat Treating Devices1/12/14
HOP 5-9989HOP 9.27Pay Adjustments in Transfers and Promotions3/10/20
HOP 5-9990HOP 9.25Pay for Part-time Employment3/10/20
HOP 5-9988HOP 9.22Pay Ranges8/29/13
HOP 4-9994HOP 7.27Policies Regarding Courtesy Cars - Intercollegiate Athletics for Men and Women3/3/21
HOP 8-1410HOP 6.12Preparation, Sale, or Distribution of Food and Beverages1/12/14
HOP 8-1350HOP 10.24Prevention of Dust Explosions1/12/14
HOP 2-9999HOP 3.08Privileges of Postdoctoral Fellows7/24/12
HOP 3-1140HOP 5.02Publication of Symposia5/13/20
HOP 3-1130HOP 5.01Publications Owned by the University of Texas at Austin4/27/2023
HOP 5-9980 HOP 9.70Recruitment Services of Human Resources5/3/23
HOP 3-9999HOP 5.20Reinvestment of Endowment Earnings7/24/12
HOP 3-9989HOP 5.03Reprints of Articles Published by Staff Members7/24/12
HOP 5-9983HOP 9.47Separations12/19/12
HOP 3-3030HOP 4.B.2Sexual Discrimination and Sex Harassment (refer to 3-3031)7/1/2015
HOP 3-3040HOP 4.A.3Sexual Misconduct (refer to 3-3031)7/1/2015
HOP 5-9985 HOP 9.57Sign‐up Policy5/3/23
HOP 5-9984HOP 9.57Special University Activities8/29/13
HOP 5-3050HOP 9.20The compensation Plan3/10/20
HOP 5-9994HOP 9.03The Director, Office of Personnel Services and Employee Relations8/29/13
HOP 5-9993HOP 9.02The Personnel Policy of The University of Texas at Austin5/3/23
HOP 5-5210HOP 7.24University Sponsored and Operated Summer Camps5/1/14
HOP 4-1220HOP 6.10Use of the Texas Student Union10/17/17
HOP 8-1340HOP 10.17Welding or Cutting, Electric, Acetylene or Other1/12/14


PM NumberPrevious PM NumberPolicy Memoranda TitleRetirement Date
2-9992-PMPM 3.125Academic Appointments, Routing of Personnel Forms, and Request for Transfer of Funds8/25/12
6-9998-PMPM 6.301Acquisition of Computer and Computer-Related Equipment and Services7/24/12
3-9991-PMPM 6.502Advertising of Instructional Programs and Course Offerings9/16/19
3-9996-PMPM 6.305Charges Made for Use of Reproducing Machines7/24/12
9-1310-PMPM 4.140Charter for the Office of the Student Ombuds12/19/17
3-2010-PMPM 7.125Delegation of Authority to Sign5/1/14
3-9994-PMPM 6.505Electronic Campus-Wide Events Calendar (*EVENTS)5/1/14
2-9991-PMPM 3.110Faculty Recruiting Deadline, Appointment Offers, Acceptances, and Declinations12/19/12
4-9995-PMPM 5.103Film Program Policy8/25/12
9-9994-PMPM 8.203General Policy Guideline Statement for Tuition Remission5/13/20
3-1160-PMPM 6.504General Principles and Guidelines for the Printing of Stationery12/19/12
4-9997-PMPM 7.601Guidelines for Drivers of University-Owned Vehicles and Maintenance of University Owned Vehicles8/25/12
3-9990-PMPM 6.401Institutional Data - Office of Institutional Studies8/25/12
3-1230-PMPM 5.401Institutional Memberships and Dues for Professional Organizations12/19/12
2-3020-PMPM 5.201International Programs10/15/18
4-1020-PMPM 6.201Keys to University Facilities3/9/20
9-1230-PMPM 3.220Laboratory, Supplemental, Incidental, and Computing Required Course Fees12/19/12
9-9993-PMPM 6.601Legal Services for Students8/25/12
6-9999-PMPM 6.300Microcomputing Software Copyright Policy7/24/12
2-9997-PMPM 3.101Minimum Faculty Teaching Requirements12/19/12
2-9998-PMPM 3.201No Class Days and Final Examination Periods12/19/12
3-2030-PMPM 6.315Noncash Gifts8/29/13
4-9998-PMPM 6.110Policy Guidelines for University Related Travel by Motor Vehicle8/29/13
3-9995-PMPM 7.205Procedure Regarding Payment for Professional Services Such as Consultants and Speakers8/31/12
2-3010-PMPM 3.150Program to Assess, Certify and Improve English Proficiency of Faculty12/19/12
9-1330-PMPM 4.121Prohibition of Student Harassment3/22/16
2-9989-PMPM 3.127Recruitment to Tenured and Tenure-Track Faculty Position12/19/12
3-9997-PMPM 6.303Reporting Cash Shortages, Overages and Losses7/24/12
3-9992-PMPM 7.305Representing the University12/19/12
2-9990-PMPM 3.130Required Interviews with Candidates for Faculty Positions12/19/12
2-9995-PMPM 3.95Restrictions on Sale of Classroom/Instructional Materials to Students6/29/21
2-9996-PMPM 3.210Restrictions on Use of Textbooks and Other Materials6/29/21
2-1210-PMPM 1.201Rules and By-Laws of the Graduate Assembly3/23/21
2-9987-PMPM 3.117Salary Payment Plan for Academic Appointments8/25/12
2-9988-PMPM 3.115Salary Policy for Individuals, Holding both Faculty and Administrative Appointments12/19/12
5-9992-PMPM 7.201Salary Rates: Increases and Changes8/29/13
5-9986-PMPM 7.501Security-Sensitive Positions8/29/13
2-9986-PMPM 3.120Signatures Required on Faculty Appointment Change of Status Forms8/25/12
4-9996-PMPM 6.207Soft Drinks in Campus Buildings8/25/12
9-1340-PMPM 4.120Student Policy on Race Relations5/5/17
2-2993-PMPM 3.203The Faculty Member's Classroom Obligations8/29/13
4-1260-PMPM 6.104Use of Thompson Conference Center and Lyndon Baines Johnson Auditorium4/7/21
4-1310-PMPM 6.205Vending Machines on Campus1/12/14
5-1110-PMPM 7.104Verification of Identity and United States Employment Authorization for all Employees5/3/23
2-9994-PMPM 3.140Work Toward an Advanced Degree by Faculty Members12/19/12